Manual settlement with merchants
Counting returned vouchers, checking them and paying out per merchant. Every month again, with all the mistakes and discussions that come with it.
Local economy
Manage city cards and local vouchers with one system
Issue digital gift vouchers and passes that can only be spent at your local retailers. Issuing, balance, scanning at the till and settling with merchants — all in one dashboard.
Short answer
How do you manage a city card or local voucher digitally?
With MijnEvent a municipality, retailers' association or regional initiative issues digital vouchers and passes: buyers pay with iDEAL | Wero and receive a voucher with a QR code, also as a wallet pass on their phone. Participating merchants simply scan that QR with their own phone — no separate till hardware needed — and the balance is tracked live, including partial spending. In the dashboard you see exactly what has been issued, where it is being spent and what is still outstanding, and merchant settlement rolls out as a ready-made overview with a SEPA payment file. The voucher money sits in your own organisation's account, not with us. The module costs a limited-time €499 per year (regular €1,250) plus €0.35 per issued or topped-up voucher.
Why paper vouchers pinch
The local voucher is a wonderful instrument — until you have to administer it.
No view of spending
How many vouchers are still in circulation? Where are they spent? With paper you only know when the vouchers come back — sometimes years later.
Prone to fraud and loss
Paper gets lost, copied or handed in twice. A digital voucher with a QR code and live balance can do none of that.
What the system handles
From issuing to settlement, without manual work.
Digital voucher with QR and wallet pass
Buyers receive the voucher by email and as a pass in Apple or Google Wallet. Physical cards are available too for those who prefer them.
Merchants scan with their phone
No separate hardware: the merchant scans the QR, enters the amount and the balance is deducted instantly. Partial spending just works.
Settlement as a ready-made file
Per period you see what each merchant is owed, including a SEPA payment file for your own bank. Counting and disputes are over.
Live insight into circulation and spending
Issued, spent and outstanding balance per voucher, per merchant and per period — for your board, your council or your subsidy reporting.
What does it cost?
The module costs a limited-time €499 per year (regular price €1,250) plus €0.35 per issued or topped-up voucher, including VAT. From 25,000 vouchers in twelve months the fee drops to €0.28 and from 50,000 to €0.21. The voucher money itself sits in your own organisation's account via Mollie — MijnEvent is not in the money flow.
All details on the module pageFrom issuing to accountability
Municipalities and retailers' associations deploy local vouchers for two reasons: keeping purchasing power within their own municipality and reaching specific groups. A gift voucher that can only be spent with local businesses keeps every issued euro in the town or city; a pass for low-income households or young people ensures a scheme actually reaches its target group. Digitally that instrument becomes truly usable: you see what circulates, where it is spent and what is still outstanding.
The execution is deliberately kept simple. You sell vouchers online through your own voucher shop or issue them to specific groups, and each voucher can be topped up. The buyer has the voucher in their inbox and in Apple or Google Wallet within a minute; if you prefer handing out a physical card, that works too. The merchant only needs a phone: scan the QR, enter the amount, done — partial spends are tracked automatically and the remaining balance stays on the voucher.
Then comes the part where paper vouchers break down: the administration. Per settlement period the system automatically builds up what each merchant is owed and delivers a SEPA payment file you import at your own bank. For the council, the board or subsidy accountability you export reports on issuing, spending and outstanding balance. And the voucher money itself sits in your own organisation's account the whole time — not with us.
Who is this system for?
For municipalities with a city pass or low-income scheme, retailers' associations and BID foundations with a local gift voucher, town-centre management, business funds and regional initiatives issuing a regional voucher. Existing paper vouchers are welcome too: you digitise them in your own brand style and denominations, while the paper stock simply remains valid during the transition.
Built on experience with local vouchers
MijnEvent built the module together with issuers of existing passes and vouchers, and wrote extensively about the lessons of collapsed pass platforms: voucher money belongs in the issuer's account, not with the platform. That is exactly how it is arranged here.
Frequently asked questions
Frequently asked questions about city cards and local vouchers
What does managing a city card or local voucher cost?
A limited-time €499 per year (regular €1,250) plus €0.35 per issued or topped-up voucher, including VAT. From 25,000 vouchers in twelve months €0.28, from 50,000 €0.21 and beyond that custom pricing. There is no cost per spend.
How are the merchants paid out?
The voucher money sits in your own organisation's account. Per settlement period MijnEvent generates an overview plus a SEPA payment file you import at your own bank — so you do the payout yourself, without the money ever sitting with an external platform.
Do merchants need special hardware?
No. Merchants scan the voucher's QR code with their own phone through a secure merchant area, enter the amount and done. Partial spends are deducted from the balance automatically; the remaining balance stays on the voucher.
Can we digitise our existing paper voucher?
Yes. Paper vouchers still in circulation can coexist with the digital voucher, and you can issue the digital voucher in the same brand style and denominations. That way you switch without losing your brand or your outstanding vouchers.
Can the pass carry our own brand style, on our own domain?
The voucher shop comes on its own subdomain with your own logo and colours as standard. Fully white-label on your own domain name is custom work on request — get in touch to discuss the options.
Is this an alternative to Groupcard?
Yes, with one essential difference: with MijnEvent the voucher money sits in the issuing organisation's own account, not the platform's. If the platform disappears, your residents' balances simply continue to exist.